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1. I can't find a part I created previously.
Has it been made inactive?
2. Can I raise a purchase order for a job in the R&M module?
Yes, you may raise an order for parts required on a job without accessing the Inventory module.
The P.O. is recorded in and controlled by the Inventory module as with all P.O.'s.
2.1 Initial settings required
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Parameter 1320 must be ticked to activate this function:
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More>>Parameters>>Flags & Settings 1320
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User Rights 310.15, 310.16, 310.17, 310.18 are required:
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More>>User Rights
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P.O.s can only be created in R&M for parts already in a job:
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Job Details>>Parts/PO Tab>>Parts
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2.2 Process
Job Details>>Parts/PO Tab>>Purchase Order
•Flag the parts required, choose the supplier and generate the order
•The Purchase Order number is automatically linked to the job number so that when the goods are later receipted they can be allocated correctly
•Stock levels, prices etc. are all maintained as if the order had been generated in Inventory module
3. When I generate a reorder, why does the record sometimes remain in the reorder list (in blue)?
If the reorder you have generated does not fulfil the minimum stock level set in the reorder configuration I.e. the resulting stock level is below the reorder trigger:
•AusFleet will create a further recommended reorder to meet the minimum stock level
•The original record will remain on screen in blue to help assess the reorder requirement for the part
4. Why is the system allowing negative stock quantities?
Some users prefer the option of issuing stock even if it creates a negative stock quantity in AusFleet.
This allows stock to be issued if there is a discrepancy between shelf count and system count or if it is known that a delivery is due prior to a job starting.
Others users prefer to prevent negative stock quantities occurring.
Use Parameter 1330 to set your preference (More>>Parameters>>Flags and Settings).
Important Note:
Regardless of the parameter setting, when a GR is deleted, available quantity is adjusted as if the parts were not received.
If those parts have been issued prior to deletion, it can result in a negative stock quantity.
Example:
Action
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Result
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1. Available Qty = 0
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2. GR Qty = 1
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Available Qty = 1
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3. Issue Qty = 1
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Available Qty = 0
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4. Delete GR
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Available Qty = -1
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If this has occurred, enter an adjustment for the part in the Inventory>>Part details>>Stock Adjustment tab
Generally, GRs should not be deleted. If the status is changed to Closed they will be hidden from the normal view.
5. The supplier I want to use is not appearing in the drop down menu
See Supplier FAQs
End of chapter.
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